7 hidden Gmail options that may flip you into an electronic mail professional


These lesser-known suggestions can prevent from irritation and emails that fall by way of the cracks.

Angela Lang/CNET

I spend the vast majority of the workday in entrance of my laptop computer with two separate Gmail accounts open and lively. In the event you use Gmail every day on a pc for work or private use, are you taking advantage of Google’s electronic mail consumer? Gmail has a bunch of options that may allow you to higher handle the fixed circulation of messages to and out of your Gmail inbox. Listed below are seven tricks to set you on the trail to changing into a Gmail professional.

1. Mute annoyingly noisy electronic mail threads

Getting caught on a gaggle electronic mail thread could be as annoying on a laptop computer as a gaggle textual content in your cellphone. You’ve got obtained sufficient distractions throughout the workday, particularly when you’re working from dwelling, that you simply definitely need not see a gaggle electronic mail regularly calling out to you on the high of your inbox as new replies arrive. 

When you’ve got an lively group electronic mail and now not care to comply with the back-and-forth chatter, you may choose out. Open the thread, click on the triple-dot button on the high and click on Mute. The dialog might be moved to your archive, the place it should stay even when extra replies arrive. 

In the event you later get inquisitive about what you missed, you may all the time discover it within the All Mail view of Gmail, which incorporates your archived messages. You may then unmute the dialog when you so select by opening the dialog and clicking the X button subsequent to the Mute label on the high of the web page. As soon as unmuted, the following time you obtain a reply, it should present up on the high of your inbox.


Screenshot by Matt Elliott/CNET

2. Snooze so you do not overlook

Similar to the snooze button in your alarm that you simply make use of while you aren’t able to get away from bed, Gmail has a sleep button for messages you are not prepared to answer however do not need to lose observe of in your inbox. Hover over a message in your inbox and click on the little clock button on the precise and choose a later time and date — later at this time, tomorrow, subsequent week or a selected time you set — for it to seem again on the high of your inbox.

3. Studying pane for an Outlook-like look

In the event you’ve obtained a giant show, I encourage you to utilize your luxurious display actual property and use Gmail’s studying pane. It makes Gmail appear and feel extra like Outlook, the place you may view and reply to messages with out leaving the inbox. Click on the gear icon within the upper-right nook to open the Fast Settings panel, scroll all the way down to Studying pane and choose Proper of inbox or Beneath inbox to separate your view horizontally or vertically.


Screenshot by Matt Elliott/CNET

4. Select your tabs

Gmail does an admirable job of filtering your inbox so the messages you care about go to your inbox whereas the remainder get relegated to the Social or Promotional tabs. Click on the gear icon after which click on See all settings. On the Settings web page, choose Inbox and within the Classes part on the high, you may select which tabs you need on the high of your inbox. Or when you merely ignore all tabs apart from your Major inbox, then you may uncheck all however Major for a streamlined, tab-less Gmail expertise. To avoid wasting, scroll down and hit the Save Adjustments button.

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Suggestions and methods for utilizing Gmail


5. Allow auto-advance and thank me later

I spend a big chunk firstly and finish of every workday deleting undesirable emails. I favor to open every electronic mail earlier than deleting it so I can take no less than a fast look at it earlier than discarding it. By default, Gmail sends you again to your inbox as an alternative of the following message while you delete an opened message, which requires extra clicks and time to wash out your inbox. You may change this conduct in settings, nevertheless, so that you advance to the earlier or subsequent message after you delete an opened message. 

In settings, click on Superior and you may see Auto-advance on the high. Click on the radio dial on the precise for Allow to activate. And when you head again to Settings > Basic and scroll all the way down to Auto-advance, you may select to go to the following (newer) or earlier (older) dialog. To avoid wasting, scroll down and hit the Save Adjustments button.


Screenshot by Matt Elliott/CNET

6. Electronic mail giant attachments through Google Drive

There’s just a little Drive icon on the backside of Gmail’s compose window. It enables you to connect information you could have saved in Drive or just ship a hyperlink. For Google Drive codecs — Docs, Sheets, Slides and so forth — your solely choice is to ship a hyperlink to the file. For different file varieties — PDFs, Phrase docs, photos — you could have the choice of sending them as an attachment or a Drive hyperlink, which helps you to share information bigger than Gmail’s 25MB dimension restrict for attachments.

7. Hiding in plain sight: Superior search

With Google behind Gmail, it is no shock that Gmail affords highly effective search instruments. You’ve got doubtless used the search bar above your inbox to dig up an outdated electronic mail primarily based on a key phrase or sender, however it could actually achieve this way more. Click on the little down-arrow button on the precise of the search bar to open Gmail’s superior search panel the place you may seek for date ranges and attachment sizes, by topic line and with different filters.

Want extra Gmail assist? Listed below are 15 Gmail shortcuts you must know and six Gmail methods to attenuate remorse, frustration and spam. To remain protected, that is how one can safe your Gmail account in 4 simple steps.

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